FRANKLIN COUNTY TREASURER’S OFFICE
373 South High Street, 17th Floor
Columbus, Ohio 43215
JOB TITLE: Accounts Receivable Analyst
POSTED: Wednesday, December 4, 2019
DEADLINE: Friday, December 13, 2019
DEPARTMENT: Treasurer’s Office (Accounts Receivable)
REPORTS TO: Supervisor of Accounts Receivable
FLSA STATUS: Non-Exempt
NORMAL HOURS: Monday-Friday 8:00 a.m.-5:00 p.m.
EMPLOYMENT STATUS: Full-time
SALARY: $21.15 per hour
This position is responsible for processing of all payments coming into the county treasury from taxpayers and representatives of various county agencies. Payments to the treasury are made in a variety of methods. The payment processing responsibilities of this position will rotate to include; cashiering window, Unisys SmartSource, mail, electronic files, credit card payments, e-check, and the maintenance of escrow account and direct debit management. Demonstrates regular and predictable attendance.
JOB DESCRIPTION AND WORKER CHARACTERISTICS: Accounts-Receivable-Analyst
JOB DUTIES in order of importance
ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:
40% (1) Process daily payments; walk in payments from taxpayers accepting cash or checks; pay-ins from county agencies using various forms of tender (cash, checks, ACH, book transfer, wires); mail, electronic files, credit card payments, E-checks, intra county, lockbox returns, Unisys SmartSource check processing, Unisys SmartSource imaging.
30% (2) Maintenance of escrow account; converts delinquent prepay accounts to current prepay accounts; processes escrow refund requests; sets up direct debit accounts; sets up monthly prepay accounts. Creates/sends monthly prepay debit file to the bank.
10% (3) Interacts with and responds to tax payers and the general public in a timely, professional manner both in person, by phone and/or email; researches payments; submits request for money transfers and payment adjustments.
5% (4) Processes daily mail for the office, mails requested forms to taxpayers; creates 23-A letters.
5% (5) Performs and/or verifies cash drawer counts; prepares and/or verifies cash deposits; verifies and balances End of Day reports.
5% (6) May serve as back-up to other positions throughout the payment processing division as necessary.
(7) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.
OTHER DUTIES AND RESPONSIBILITIES:
(8) Occasional need to work outside of normal hours to ensure the proper balancing of daily work.
5% (9) Performs other job related duties as required.
MINIMUM ACCEPTABLE CHARACTERISTICS: (*Indicates developed after employment)
Knowledge Of: Up to date computer applications, including but not limited to Microsoft Office; Unisys SmartSource; FCTS; RMS; QAS; Aperta; Intellivue; DIF; accounting; bookkeeping; budgeting; auditing; filing policies and procedures; government structure and process; geographic layout of jurisdiction;* department goals and objectives;* department policies and procedures;* public relations; office practices and procedures.
Skill In: Modern office equipment operation; operation of a motor vehicle; time management; tactfully handle irate clients and all parties interacting with the office.
Ability To: Interpret a variety of instructions in written, oral, picture, or schedule form; calculate fractions, decimals, and percentages; compile statistical data; read, copy, and record figures accurately; deal with problems involving variables within familiar context; read, comprehend, and interpret various laws and regulations; prepare accurate documentation, including well-written reports and routine correspondence; communicate effectively via telephone and face-to-face with public and with all levels of County and outside agency personnel; respond to routine and sensitive inquiries from public and/or officials; work independently and under stressful conditions; understand a variety of written and/or verbal communications; gather, collate, and classify information; develop and maintain effective working relationships.
TITLES OF POSITIONS DIRECTLY SUPERVISED:
QUALIFICATIONS: An example of acceptable qualifications:
Completion of secondary education (high school diploma/GED); Notary Public License; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of this position.
LICENSURE OR CERTIFICATION REQUIREMENTS:
EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:
Personal computer and applicable applications, and other modern office equipment.
INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
The employee is exposed to chemicals commonly found in an office environment (e.g., toner, correction fluid, etc.); may be exposed to irate or emotionally distraught individuals; works in conditions requiring long periods of sitting and computer work that may cause problems and/or irritate back, neck, and wrists; exerts up to 10 pounds of force occasionally, and/or a negligible amount of force frequently while lifting, carrying, pushing, or pulling objects.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.
All applicants must submit a resume and cover letter that describes with some specificity how the applicants qualifications match those required for the position. Particular attention should be paid to the areas of teamwork, leadership and treasury operations. External applicants must submit an application for employment in addition to their resume and cover letter. Applications are available at http://treasurer.franklincountyohio.gov/employment or by calling (614) 525-4449.
The Treasurer may decline to consider any applicant who does not submit all required items or whose materials are not submitted by the deadline.
Receipt of applications will be acknowledged by mail, and only those applicants invited for an interview will be contacted by telephone. Applicants should not call or contact the Director of Human Resources or any Treasurer employee concerning their application.
As a part of the selection process, a candidate may be required to undergo skills tests that could include writing and other exercises to test the candidates writing ability and understanding of the Treasurer’s office and other subjects. Candidates who indicate knowledge of a second language or American Sign Language will be required to demonstrate those skills. The successful applicant may be required to undergo a criminal record check and background investigation.
This position is not a member of a bargaining unit. The Treasurer is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation or disability.
To ensure consideration all application materials must be submitted by 5:00 pm, Friday, December 13, 2019.
Director of Human Resources
Attn: Phyllis S. Roberts
Franklin County Treasurer’s Office
373 South High Street, 17th Floor
Columbus, Ohio 43215